FR2783619A1 - Death notification rapid document preparation center having client accessible server with topic library containing document models/images and manufacture/assembly allowing printing/verification/transmission output. - Google Patents

Abstract

The document preparation method has a server (S) connected to an assembly of topics (A1..Ai) which can be consulted by clients (C). The library of topics is located close to the server and has models of documents and images with assembly and manufacture allowing printing and transmission and verification area outputs.

Description

The present invention relates to a system for preparing and

  production of documents to announce an event

  very short term such as death announcements. Currently, for the production of advertising documents for very short-term events such as

  death announcements we are very limited in the possibilities

  design and production which greatly reduces the personalization of the document and the possibility of including it

  elements other than information in alphanumeric form

  meric relating to a person (name, first names, address, date

  and place of an event or ceremony).

  One of the reasons for these very limited possibilities

  tees is the very short time available to produce the document. In addition, in any printed document, the control

  of the result and especially the verification of the information

  held in the document constitute essential operations

  nables. For this reason, modifications or elements of

  personalization that the client can make is limited to

  more about filling in the blanks in an already existing document

  both (this information is that already indicated above, i.e. the surname, first names, address, age, profession of the

  the time and place of the ceremony).

  The object of the present invention is to develop a system making it possible to personalize and diversify, in an almost unlimited manner, an event announcement document to

  very short term such as a death announcement.

  To this end, the invention relates to a system of

  preparation and implementation of the type defined above, ie

  characterized in that it includes: - a server linked to a set of agencies consulted by clients, - a library of document models and images,

  - a manufacturing set for printing and how-

swim products,

  - a shipping set to check the manufacturing, pre-

  adorning the products to be shipped and shipping them, - order management for tracking identification

  products between design and shipping.

  The system according to the invention allows a client to first select the various elements constituting his document in a library of models. These models

  represent the entire document or each time a part

  tie of it. These elements are then combined with personalized information provided by the client such as the surname, first names, address, age, quality of the deceased, photographs or other documents that can be scanned for inclusion in the document. 'announcement.10 When the document design is complete

  on screen, the customer immediately receives a printout on paper

  pier of the document to allow him to verify that what he

  designed can be found on the document printed on paper.

  After this verification, the customer gives the proof.

  Thus, the design and establishment of the project with its printout and verification can be done in a single session, directly at the agency level, without exchange of information and mail between the agency and

neither a printer nor with the client.

  This constitutes a guarantee of proper execution of the document. This personalized document is identified by a code associated with the customer so that this code follows the document in all stages of manufacturing and shipping ensuring the delivery of the correct document to the customer. Exchanges

  of information being done through an

  formatic, they are almost immediate so that the delay

  more important in this system of preparation and realization

  tion of ad documents is ultimately that of

  the material delivery of documents to the client.

  The present invention will be described below in more detail with the aid of an example of a

  preparation and production of advertising documents

  felt in the single attached figure.

  According to the figure, the system for preparing and producing documents for announcing very short-term events mainly concerns the production of death announcements since such documents are subject to very short time constraints. But these documents are not the only ones subject to such imperatives. The invention generally makes it possible to produce, under very free design conditions, all kinds of documents which must be available in the very short term, such as invitations to meetings, invitations to surprise events, etc.

  The system consists of a server (S) communi-

  as for agencies (Ai, Ai, An) accessible to customers.

  The system also includes a library of

  documents and images (BMI). This library is either as-

  company to the server (S) is delocalized in the agencies (Ai).

  It can also be shared between the server (S) and the

agencies (Ai).

  The system also includes a set of fa-

  brication (F) for printing (FI) and shaping (FF) of the documents as well as a shipping set (E) in which the manufactured documents are checked (EV), prepared for shipping (EP) and packaged (EE). This shipping set (E) transmits the wrapped and identified documents to customers

  (C) and the system is controlled by a command manager

  of (GC) which follows the manufacturing and shipping of the pro-

  duits. In more detail, the agency (Ai), which can be a company or an organization independent of the server (S) but communicating with it, has either directly in the agency, or through the server (S ), the library of models and images (BMI) which can be

  models exclusive to the agency (Ai) or general models

  true. This library also contains images, monograms, writing formulas with their translation in different languages. At the agency (Ai), the client provides the information (IC) that must be included in the document to

  design. In the case of a death announcement, this information

  tions (IC) provided are specific to the deceased and the ceremony. This information is entered directly

  at agency level, either in the form of alphanumeric texts

  or in the form of images which will be digitized for

  be included in the document template being designed

  tion. At the end of this preparation, the agency (Ai) provides the client directly with a printed copy of the designed model (CIM). This document is exactly what will be

  realized. The customer can thus correct, if necessary, the

  cument or modify it. When the final model is established, it receives the proof and the information

  defining the document (ID) are transmitted to the manufacturing assembly (F) to be printed. It should be noted that for reasons of speed

  computer costs and models, the models and images available at the agency are in low definition but in the manufacturing set (F), all the information for

  printing exist in high definition and are thus used

  read. The document information (ID) (file) transmitted to the manufacturing assembly (F) includes, in addition to the information relating to the document to be produced, also

  information concerning the nature and quality of the support

  port of printing, format, type of processing, quantity, and customer identification code, i.e. name and address as well as information relating to the accompanying product (envelope, sticker, label) The manufacturing assembly (F) includes a printing station (FI), preferably a working digital offset press

  with a high definition image processing server.

  The shaping (FF) of the printed products consists in cutting the products if they are simple models or cutting the models in the case of complex shapes. This cutting is preferably carried out by a laser cutter in the station

shaping (FF).

  The products thus produced pass to the shipping unit (E). They are then checked (EV) to make sure

  of the concordance with the instructions contained in the fi-

  shit (ID). Then the order is prepared (EP) and packaged

  (EE) to be shipped. Monitoring of manufacturing operations

  tion, dispatch and reception at the customer is ensured by an order management (GC) which monitors the

  delivery and control of deadlines, these different operations

  using the barcode assigned to the order. This barcode assigned to the order and content

  in the file (ID) follows the product throughout its fa-

  brication, its packaging and its shipment to ensure

  maximum safety in the manufacturing flow.

  Finally, and in parallel, a file comp-

  table is generated for billing, financial management

and cost accounting.

R E V E N D I C AT I O N S

  1 ') System for preparing and producing documents for announcing a very short-term event such as death announcements, characterized in that it includes:

  - a server (S) connected to a set of agencies (Al ... Ai) con-

  sultures by the customers (C), - a library of models of documents and images,

  - a manufacturing set for printing and how-

swim products,

  - a shipping set to check the manufacturing, pre-

  to prepare the products to be shipped and to ship them, - order management for tracking identification

  products between design and shipping.

  2) System according to claim 1, characterized in that

  the library is located at the server (S).

  3) System according to claim 1, characterized in that the library is located partly in agencies (Ai)

and partly at the server (S).