Women in Data Science Zürich
Legal Form and Purpose
Art. 1 We are a non-profit association under the name of Women in Data Science Zürich in accordance with the present bylaws and within the meaning of Article 60 ff. Of the Swiss Civil Code.
Art. 2 The purpose of the association:
Promote equality, recognition and development of women and diversity in the field of data science and other related sciences;
Create new role models and a supportive environment that encourages collaboration, entrepreneurship and innovation;
Promoting awareness of the concerns of women in the field of data science in the public or in society;
Promotion and training of talented women in the field of data science and related sciences;
Cooperation with companies/universities/organisations/other legal entities that also deal with and invest in the equality of women in the technological field;
Organising the Women in Data Science Zürich conference.
Concept of activities
Women in Data Science is committed to the equal rights, recognition and development of women in the field of data science and other related sciences.
Women in Data Science organises non-profit events open to all interested parties, women and men, regardless of their knowledge and membership.
Women in Data Science organises further education, workshops and courses in the field of data science.
Women in Data Science promotes networking in the field of data science regardless of membership and gender.
Furthermore, Women in Data Science supports people who want to expand their network and promotes cooperation for entrepreneurship, the implementation of projects and initiatives.
Organises the Women in Data Science Zürich conference.
Code of Conduct
Women in Data Science Zürich (hereinafter “WiDS Zürich”) is committed to providing a harassment-free conference experience for everyone, regardless of gender, gender identity, expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), nationality, political beliefs, technology choices. We do not tolerate harassment of conference participants in any form. Explicitly or implicitly sexual language and imagery are not appropriate for any conference venue, including talks, workshops, parties, Twitter, and other online media.
Harassment includes but is not limited to any behavior that a reasonable person would find intimidating, hostile or offensive, such as: lewd, boisterous, overtly sexual comments, obscene gestures, sexual images in public spaces, deliberate intimidation, sexual images in public spaces, deliberate intimidation, demeaning or discriminatory behavior, materials, and speech, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention, objectionable tweets/comments/utterances online, violence, threats of violence, or violent behaviour or language directed at another person, wearing clothing that is not suitable for a professional work environment, that is provocative, or otherwise potentially offensive, sexist, racist, homophobic, transphobic, or otherwise discriminatory jokes and language, personal insults and offensive verbal comments or slurs related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), nationality, political beliefs, and/or technology choices.
Participants asked to stop any harassing behaviour are expected to comply immediately.
Attendees, exhibitors, sponsors, speakers, and WiDS Zürich staff are also subject to the anti-harassment policy. In particular, sponsors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing/uniforms/costumes or otherwise create a sexualized environment.
Photography
We encourage attendees to take and share their photographs, as long as the person taking the photo respects others’ expressed wishes. Photography/recording shouldn’t be done covertly or against people’s wishes. If someone does not want their photo taken, don’t take their photo. We encourage you to ask permission before taking photographs or making any kind of recordings of individuals or small groups.
WiDS Zürich has photographers on staff and they will also abide by these policies during the conference. We sometimes use photos of attendees to promote future conferences. If you don’t want images of yourself to be published, you can opt-out by contacting [email protected].
Please do not take photos or records for commercial purposes without the expressed consent of conference planners.
Other unacceptable behaviour includes possession of any item that can be used as a weapon and may cause danger to others, drinking alcohol outside designated areas (please drink responsibly), possession or use of any illegal substance, assembling for the purpose of, or resulting in, disturbing the peace, or committing any unlawful act or engaging in any offensive behaviour, smoking other than in designated areas, and failure to obey any rules or regulations of the conference venue(s).
Action
If you are being harassed, notice that someone else is being harassed, or have any other concerns about other unacceptable or worrisome behaviour, and you feel comfortable speaking with the offender, please inform the offender that they have affected you negatively. Oftentimes, the offending behaviour is unintentional, and the accidental offender and offended will resolve the incident by having that initial discussion. However, WiDS Zürich recognizes that harassment is not about the intent of the alleged offender, it is about how the behaviour can reasonably be interpreted. WiDS Zürich further recognizes that there are many reasons why speaking directly to the offender may not be workable for you. If you don’t feel comfortable speaking directly with the offender for any reason, seek out a conference staff member. Staff members will be wearing distinctive uniforms.
If a participant engages in harassing behaviour, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference, with no refund.
If you need help with a harassment problem, your own or someone else’s (including suspicion of harassment), please email us at [email protected] or contact a member of the staff immediately. Any such reports will be treated confidentially.
The WiDS Zürich team will investigate all reported incidents with discretion and respect for the privacy of all parties. Conference staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance.
We expect participants to follow these rules at conference, workshop venues and conference-related social events. WiDS Zürich reserves the right to bar anyone from participating in the conference or connected events without any refund.
Text phrasing credit:
https:/www.eduiconf.org/code-of-conduct/
https://www.developconference.com/delegate-info/code-of-conduct
Terms and Conditions of Service
General
The following terms and conditions apply to the Women in Data Science Zürich conference and connected events. By registering to participate in the conference in any capacity (delegate, attendee, sponsor, exhibitor, etc.) you acknowledge and accept these terms and conditions. You should not register if you do not wish to accept these terms and conditions.
WiDS Zürich reserves the right to change, amend, add, or remove any of these terms and conditions at its sole discretion and without prior notice. If one or more of the conditions outlined in these terms and conditions should become invalid, the remaining conditions will continue to be valid and apply. These terms and conditions apply to all event participants.
The views expressed by any event participant are not necessarily those of WiDS Zürich. All participants are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.
Conference Registration
Only fully completed registration forms will be accepted. An invoice will be sent after the receipt of your registration, and a confirmation of payment will be sent upon receipt of payment in full.
To be able to register as a student (including Ph.D. students), individuals must present proof of full-time enrolment at a recognized university or college or an according to program (i.e. student ID, confirmation of the head of the department, etc.) during the registration process. Please also have this confirmation with you when you attend the event in Zürich.
Waitlist
If you are waitlisted in the first round and another participant cancels two weeks before the conference, you might be notified as soon as possible and within 10 days that a spot is still available, in which case you have to pay the registration fee within 48 hours.
Cancellation Policy
Cancellations must be received two weeks prior to the conference for a full refund to be available. Any cancellation received after that date will not guarantee a refund.
Unfortunately, we do not accept replacement participants, attendees, or delegates.
In the unlikely event of conference cancellation, paying conference participants (delegates or attendees) will be offered a full refund. If the format of the conference changes from in-person to virtual the price difference between the tickets will be reimbursed.
If you become enrolled as a student before the conference but after registering and paying the full registration fee, please contact us at [email protected] to see if we can still process the reduction. This does not constitute a guarantee that you will be refunded the difference in the registration fee.
Disclaimer and Liability Waiver
You agree that WiDS Zürich is not liable to you for any loss, damage, injury, or any incidental, indirect, special, consequential, or economic loss or damage (including loss of opportunity, exemplary or punitive damages) whether to person or property and whether arising from default, negligence, misconduct or otherwise by WiDS Zürich, its employees, agents or contractors in connection with the WiDS Zürich Conference.
In consideration of being allowed to register for, and participate in the event, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue WiDS Zürich or its members, employees, board members, agents, conference organizers or volunteers for any expense, loss, damage, personal injury, including loss of life, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, disability, property damage or property theft or actions of any kind is caused by the sole recklessness of WiDS Zürich. This liability waiver and release is specifically binding upon your heirs and assigns and is knowingly given.
Indemnity
You agree to indemnify WiDS Zürich against liability for or in respect of, any claims, demands, actions, costs, expenses, losses, and damages arising out of or in connection with or as a consequence of any of your acts or omissions in connection with the WiDS Zürich Conference that breach these terms and conditions.
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https://www.ieee.org/conferences/event-terms-and-conditions.html
https://www.treasurers.org/termsandconditions/events
http://appconference.com/registration/terms-conditions/
https://2017.eshg.org/index.php/general-terms-and-conditions/
Privacy Policy
We take the privacy of all conference participants very seriously. We make a point out of complying with the indications of the EU General Data Protection Regulation (GDPR). Here is an outline of our privacy efforts.
Any information collected only through browsing this domain is anonymized. Information is collected through our registration process and ticketing partner Eventfrog. All other information is collected only with your consent (information publicly available online and information you volunteer to use).
By registering for the WiDS Zürich Conference, you are providing us with your personal data and contact information as requested in the online booking form. Your registration information is always restricted to team members who require information to perform a specific job. No sponsors, speakers, or volunteers will have access to your details.
WiDS Zürich and its partners will not, under any circumstances, share with any third party individual IP addresses, email addresses, personal contact details, or other information collected through its website, app, or related statistic tracking systems. If information sharing is required for this or any other event, you will be given immediate notice. We do not disclose personal information to third parties to allow them to send marketing material to you. However, we may share non-personal, de-identified, or aggregated information with them for research and/or statistical purposes.
Under GDPR, you have the right to request access to the information we have collected on you, the right to rectify or correct any information we may have on you, the right to be forgotten, and the right to restriction of or objection to processing. If you have any questions, complaints, or reservations about privacy, contact us at [email protected].
This website contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. This privacy policy applies solely to information collected by this website.
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